This Privacy Policy applies to all our customers, suppliers, and partners.
We place great importance on data security when it comes to your personal data. What do we use it for and when? And how is it protected?

This Privacy Policy has been established by Motorsport Travel and applies to all our customers, suppliers, and partners.

GENERAL INFORMATION

Copenhagen Address:
Flæsketorvet 68, 1st floor
1711 Copenhagen V

Herning Address:
Birk Centerpark 40
7400 Herning

Parent Company: Football Travel ApS

Phone: +45 32 27 71 71
Email: info@motorsporttravel.com

1. ABOUT MOTORSPORT TRAVEL

As part of its business operations, Motorsport Travel collects and processes personal data for the purposes described in this Privacy Policy. Motorsport Travel is the data controller in relation to the processing of personal data for these purposes.

If you have any questions regarding this Privacy Policy or our processing of your personal data, you can contact us:

Copenhagen Address:
Flæsketorvet 68, 1st floor
1711 Copenhagen V

Herning Address:
Birk Centerpark 40
7400 Herning

Phone: +45 32 27 71 71
Email: info@motorsporttravel.com

2. DATA SECURITY IS IMPORTANT TO US

Responsible handling of personal data collected as part of our business operations is essential to our business objectives and reputation. This Privacy Policy explains how your personal data is collected and used when you are a customer, supplier, or partner of Motorsport Travel, and how you can access your own personal data.

3. WHAT IS PERSONAL DATA?

Personal data is any information relating to an identified or identifiable natural person. An identifiable person is someone who can be identified directly or indirectly, for example by an identification number or one or more elements specific to that person’s identity.

4. WHAT TYPES OF PERSONAL DATA DO WE PROCESS AND WHY?

The data we collect about you is used for various purposes related to your relationship with Motorsport Travel and our business operations. The data collected may vary depending on whether you are a customer, supplier, or partner, but generally includes information related to customer administration, supplier administration, and Motorsport Travel’s rights and obligations.

Failure to provide personal data may mean that Motorsport Travel cannot fulfill its obligations in relation to your customer or supplier relationship.

Motorsport Travel generally only processes ordinary personal data. However, in certain cases, such as when booking a trip, it may be necessary to process sensitive personal data to a limited extent (e.g. special meal requirements or assistance needs) as well as CPR numbers (e.g. passport copies for visa applications) in order to deliver the requested travel services.

4.1 CUSTOMER INFORMATION

We may collect the following information when you book a trip or create a profile:

- Contact details (name, address, phone number, email, etc.)

- CPR number (for visa purposes)

- Passport number

- Payment and bank details

- Travel preferences (e.g. special meals, assistance needs)

- Health information (where relevant)

- Physical data (e.g. height, clothing size for equipment bookings)

- Travel purpose

- Language and nationality

- Loyalty program numbers

- Emergency contact details

- Marketing preferences

Any information provided when contacting us

4.2 SUPPLIERS AND PARTNERS

We collect:

- Contact details (name, job title, email, phone, etc.)

- Communication preferences

Information shared in connection with cooperation or inquiries

5. WHAT DO WE USE YOUR DATA FOR?

Motorsport Travel processes personal data only when necessary, including:

5.1 CUSTOMER ADMINISTRATION

Booking and managing travel, invoicing, customer records, marketing, and statistics (which are anonymized).

5.2 SUPPLIER AND PARTNER ADMINISTRATION

Managing relationships and maintaining CRM records.

5.3 LEGAL COMPLIANCE

Meeting legal obligations and reporting requirements.

Motorsport Travel does not use automated decision-making or profiling.

6. LEGAL BASIS FOR PROCESSING

We process your data based on:

- Consent

- Contract performance

- Legitimate interests

- Legal obligations

- Protection of vital interests

- Legal claims

- Employment/social law obligations

7. SHARING OF PERSONAL DATA

We only share data when necessary to deliver services.

Recipients may include:

7.1 GLOBAL DISTRIBUTION SYSTEMS (GDS)

Systems used to connect travel services (flights, hotels, etc.)

7.2 AIRLINES

Name, travel details, preferences, passport info (if required)

7.3 HOTELS

Booking details and preferences

7.4 BUS COMPANIES

Transport-related information

7.5 BEDBANKS

Used for hotel bookings (e.g. Expedia Voyager)

7.6 TRAVEL AGENTS

Used for excursions, transfers, etc.

8. INTERNATIONAL TRANSFERS

Your data may be transferred outside the EU/EEA when necessary to deliver travel services.

We use safeguards such as:

- EU Standard Contractual Clauses

- Privacy Shield (where applicable)

- In some cases, transfers are based on contractual necessity.

9. DATA STORAGE AND SECURITY

We only store data as long as necessary and ensure appropriate technical and organizational safeguards.

10. YOUR RIGHTS

You have the right to:

- Access your data

- Object to processing

- Request correction or deletion

- Withdraw consent

- Request data portability

Contact: info@motorsporttravel.com

Complaints can be filed with:

The Danish Data Protection Agency
Borgergade 28, 5th floor
1300 Copenhagen K

11. UPDATES

Our websites use cookies. A cookie is a small text file stored in your browser to recognize your device on return visits. Cookies do not contain personal data and cannot contain viruses.

1 COOKIES
Our websites use cookies. A cookie is a small text file that is stored in your browser in order to recognize your computer on repeat visits. No personal information is stored in our cookies and they cannot contain viruses.

1.1 WHICH COOKIES ARE USED ON OUR WEBSITE
Cookies are used so that we can see where the visitors to the website come from – for example, after searching on a search engine, clicking on a newsletter, etc. – so that we can optimize our website, see the effect of our marketing and adapt our activities to the visitor interests and behaviour.

1.2 HOW TO DELETE COOKIES
See instructions here: https://www.aboutcookies.org/how-to-delete-cookies

1.3 HOW TO AVOID COOKIES
If you do not wish to receive cookies, you can block them. See instructions here: https://www.aboutcookies.org/how-to-control-cookies

1.4 SHARING OF PERSONAL DATA
Motorsport Travel is part of Football Travel ApS. You therefore agree that the collected personal data will be shared and used across the companies under Football Travel ApS.

1.5 GOOGLE ANALYTICS (traffic measurement)
This website uses cookies from Google Analytics to measure traffic on the website. You can opt out of cookies from Google Analytics here http://tools.google.com/dlpage/gaoptout